Cleaning quote example: one-off and contract (2026)
6 min read
A cleaning quote is either a one-off job (deep clean, end-of-tenancy) with a fixed project price, or a contract with a fixed monthly fee built from frequency × hours × hourly rate. Both variants are fully worked out below, including the contract clauses that protect your margin.
What should a cleaning quote include?
A complete cleaning quote contains: business and client details, the site and its area, the work programme (what, how often), hours and rate or monthly fee, what's excluded, VAT, and for contracts: duration, notice period and indexation.
- Site and area per room type (office, sanitary, pantry)
- Work programme: which tasks, at which frequency
- Price build-up: hours per visit and monthly fee, or project price for one-off work
- What's nót included: exterior glass, floor maintenance, incidents
- Supplies and equipment: included or separate
- Contract terms: duration, notice period (1-3 months), annual indexation
- The applicable VAT rate
- Start date and a trial period (e.g. 3 months) - lowers the barrier to sign
Worked example: one-off deep clean
One-off work is quoted as a project price with a clear scope: which rooms, which result, and what additional work costs if the site turns out dirtier than agreed.
| Description | Quantity | Price | Amount |
|---|---|---|---|
| Deep clean office space incl. desks and edges | 280 m² | € 1.95 / m² | € 546.00 |
| Sanitary: deep clean and descale (4 rooms) | 4 units | € 65.00 / unit | € 260.00 |
| Pantry/kitchen: deep clean incl. appliance exteriors | 2 units | € 85.00 / unit | € 170.00 |
| Interior windows | 120 m² | € 1.10 / m² | € 132.00 |
| Subtotal | € 1,108.00 | ||
| VAT 21% | € 232.68 | ||
| Total | € 1,340.68 |
Example amounts, 2026. Include: 'in case of extreme soiling, additional work at € 38/hour applies, only after prior approval'.
Worked example: contract with fixed monthly fee
For a contract you show the build-up (visits, hours, rate) and land on one fixed monthly amount. Transparency about the hours makes the price conversation easier - and later indexation explainable.
| Description | Frequency | Hours | Amount |
|---|---|---|---|
| Regular maintenance, 400 m² office, per work programme | 2× per week | 1.8 hrs per visit | € 530.40 / month |
| Markup for supplies, equipment and supervision (20%) | € 106.08 / month | ||
| Sanitary consumables replenishment (paper, soap) | ongoing | on usage | € 45.00 / month (advance) |
| Fixed monthly fee (excl. VAT) | € 681.48 | ||
| VAT 21% | € 143.11 | ||
| Total per month | € 824.59 |
Based on the worked example from our calculation guide: 15.6 hours per month at € 34. Duration 12 months, notice period 2 months, indexation every January 1st.
The clauses that protect your margin
- Indexation: 'prices are adjusted annually on January 1st in line with collective wage development'
- Additional work: always at an hourly rate and after written approval
- Access and facilities: key management, alarm codes, storage for supplies
- Trial period: 3 months with mutual evaluation - sells more easily than forcing 12 months up front
- Liability: reference your insurance and limit consequential damages
Quoting faster in cleaning
Commercial prospects usually compare three providers; whoever delivers a concrete proposal first sets the standard the rest are measured against. With a quote calculator on your website, the prospect enters m², frequency and wishes themselves and instantly sees a monthly-price indication. You receive the complete request - and can send the formal quote the same day, with the site survey as confirmation instead of starting point.
Download both examples as a PDF
The one-off quote and the monthly contract in one document, ready to adapt to your rates and work programme.
Download example quote (PDF)Try it: this is how your prospect enquires
A working calculator for cleaning work - enter m², frequency and wishes, see an indication instantly.
Step 1 of 3
Your home
Frequently asked questions about cleaning quotes
What VAT rate applies to cleaning work?
In the Netherlands: 21% for commercial cleaning (offices, business premises). Only cleaning inside private homes falls under the reduced 9% rate.
What notice period is common in cleaning contracts?
1 to 3 months. Shorter makes the contract more attractive to the client; a 3-month trial period with evaluation often works better than enforcing a long duration.
Should supplies be included or separate?
Included is the norm for contracts (3–6% of wage costs); it prevents hassle over who buys what. Client consumables (paper, soap) are charged separately, on advance or usage.
Do I always need a site survey first?
For contracts, yes - but you can flip the order: let the prospect enter m² and wishes online with a price indication, and use the survey to confirm instead of to start. That saves a whole quoting round.
Dennis - Founder of Quotira
Dennis builds Quotira, the quote calculator for trade businesses, and writes these guides based on the pricing logic from hundreds of calculator configurations.
Published on July 9, 2026
Keep reading
Turn this quote into a calculator on your site
Start with the cleaning template, set your rates and receive requests with the monthly-price indication attached.
Start with the cleaning template